10 things a KM champion needs to understand
Here are ten things a KM Champion needs to understand in order to do their job well.
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Understand your role
Discuss this with the KM team until you have a clear idea what your role as Champion entails. It may contain elements such as the following:
- Development of KM strategy for your part of the business
- Deployment of a KM Framework (Roles, processes, technology and governance)
- Promotion of KM behaviours and culture (Communication, Support, Coaching and Facilitation)
- Measurement and reporting of KM Activity and benefits
Understand your stakeholders
Find out what management need from KM, what you need from them, and the value proposition for management. Also find out what the knowledge workers need from KM, what you need from them, and what their value proposition is.
Understand your scope of work
What is in scope, and what is out of scope?
Understand the critical knowledge
Find out the critical knowledge for your part of the business, so you can focus only on the most valuable knowledge – the 20% of knowledge that will make 80% of the difference.
- Is it new knowledge, where the focus is on rapid learning?
- Is it knowledge spread among many people, where the focus is on sharing good practice?
- Is it old knowledge which should be standardised?
- Is it knowledge of an expert, which should be captured?
Understand the KM Framework
This is the framework of roles, processes, technology and governance that defines how knowledge will be managed in your organisation. You need to make sure you understand this completely, as this is what you will be trying to implement in your own project, department or division.
Understand the core KM tools and processes
You need to understand these, as you will be coaching people in their use, and facilitating some of the processes. These will include:
- Tools and technologies for knowledge discussion, such as Peer Assist, Knowledge Exchange, and community forums
- Knowledge capture tools and processes such as After Action review, Retrospect, lesson management systems and blogs
- Knowledge synthesis tools and processes, such as Knowledge asset creation and update, knowledge article creation and update, wikis and knowledge bases,.
- Knowledge access and re-use tools and processes such as KM planning, and the use of search tools and people-finders.
- Knowledge creation tools and processes, such as Deep Dive.
Understand communities of practice
If communities of practice are included in your KM Framework then you need to understand how these work, and the roles, processes and technologies involved.
Understand the issues of implementing KM in your part of the organisation
Understand the barriers to KM and how to overcome them, and the enablers you can use. Understand the use of pilot projects and “proof of concept” activity.
Understand KM Governance
This includes the elements of KM expectation, metrics and rewards, and support. Governance is the issue that will be most powerful in reinforcing KM behaviours, and you need to be able to explain your stakeholders how it works.